The Department of Laboratory Medicine serves as a regional resource for clinical laboratory services required for patient care, research and educational programs in laboratory medicine. The department now employs 900 people who work at the award-winning University of Washington Medical Center (ranked among the top medical centers in the United States as rated by U.S. News & World Report), Harborview Medical Center (the region's only Level I Trauma center, known for innovations and excellence in trauma care and its centers of emphasis: Trauma, Burn, Neurosciences, AIDS/STD CARER, and mentally- and medically- vulnerable populations.), and many other clinical and research facilities in the area. The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement and natural beauty.The Department of Laboratory Medicine has an outstanding opportunity for a full-time (100%) EDUCATION AND TRAINING COORDINATOR. This position provides effective and timely support to the Education Division of the Department of Laboratory Medicine, UW Medicine under the supervision of the Education/Orientation and Specialist. This position will support the Education/Orientation and Training Specialist in implementing new tracking and training program activities and will serve as a division representative at department and Medical Centers meetings. This position will monitor and maintain tracking of employee completion of safety and compliance training, hospital requirements, and certifications and education credentials. This position will monitor and maintain the organization of the personnel files and ensure they meet policies/regulations set by the Joint Commission, CAP, and the DOH. Lastly, this position will coordinate other activities such as department recognition events and employee orientations and trainings. RESPONSIBILITIES:Implements new tracking and training programs and projects (i.e. writing and sending communications, conducting research, monitoring progress through statistical reports)Serves as a liaison at department and Medical Centers meetings and effectively present division messages and policies/proceduresServe as backup trainer for the department orientation or other trainings if the Education/Orientation and Training Specialist is not availableGuides employees and managers in understanding and meeting division policies/regulations as they relate to the department, the Medical Centers, the Joint Commission, CAP, and the DOHCreates and maintains personnel files as employees are hired, transferred, and separatedFiles HR, payroll, and education documentation in a timely and organized mannerArchives files when necessaryMaintains the Education database with necessary personnel dataBuilds reports and graphs to display information relevant to completion of department division tasks and communicating data to department leadershipSets up initial and ongoing safety and compliance training for employees in the LMS, MTS, and EH&SSets up department orientation onboarding materials and processes for new hiresAssists with updating orientation materials as necessaryPrompts managers and employees to complete education and hospital requirements and deadlines (i.e. onboarding and annual training, TB screening, flu vaccination)Responsible for preparing and sending MA-Phlebotomy and Surgical Technician certification renewals to the DOHResponsible for coordinating Lab Medicine Recognition Ceremony preparation and execution by determining milestone awardees, ordering materials, and making auditorium/reception and resource reservationsCoordinates speakers for the ceremonyResponsible for forwarding hospital milestone certificates, gift selection forms, and gifts to supervisors and employeesResponsible for pulling records for Public Service Record audits/requests as directed by the Associate Director and Education/Orientation and Training SpecialistCoordinates room reservations for training events and meetingsResponsible for ordering office supplies and submitting purchases in Purchase PathWill serve as the main point of contact for all of these assigned duties both with staff and leadership within the department as well as with organizations outside of the departmentOther related duties as assignedThis position provides opportunities to work in a fast-paced, challenging, diverse and rewarding environment. As an employee you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.REQUIREMENTS:High school graduation or equivalent AND two years of experience in the program specialty.ADDITIONAL REQUIREMENTS:Proficiency in Excel.DESIRED:Advanced skills with Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook as well as Adobe AcrobatAbility to build spreadsheets, pivot tables, use equations, and execute email mergesCONDITIONS OF EMPLOYMENT:This position will be stationed at the department's Northgate offices. However, it will be necessary at times to travel to other locations including, but not limited to, UWMC, HMC, Roosevelt, SCCA, Fred Hutchinson Cancer Research Center, etc.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.